Regional Contracting
August 2011

APPENDIX B – METHODOLOGY

In conducting the audit, the audit team:

• reviewed current contracting policies, directives, and guidelines at both the central agency and departmental levels;
• interviewed CMMD contracting management and staff in headquarters;
• interviewed CFO Branch staff in Monitoring and Quality Assurance Division and in Policy, Systems and Corporate Accounting Division;
• examined data from the IFMS to analyze regional contracting activity, including the most often procured vendors, commodities, and approaches to let contracts;
• at each of the three offices visited reviewed a randomly selected sample of service contract files over $2,000 in value to ensure compliance with departmental and TB policies and guidelines and to assess the extent to which the contracts were properly managed;
• interviewed regional corporate services personnel;
• interviewed managers and staff from the regional legal services portfolios involved with the contracting process, including members of the Regional Contracts Review Committees.