PART 5
DEVELOPING REGULATIONS
The Basic Steps and the Plain Language Approach

TABLE OF CONTENTS

DEVELOPING REGULATIONS: THE BASIC STEPS AND THE PLAIN LANGUAGE APPROACH

• INTRODUCTION
• 1. PRELIMINARY STEPS
  • 1.1 Identify the Issue and the Objectives
    • (A) Principles
    • (B) Checklist
  • 1.2 Assess Ways of Achieving your Objectives
    • (A) Principles
    • (B) Checklist
  • 1.3 Preparing to Write a Regulation
    • (A) Form a Team
    • (B) Determine What can be Done under the Authorizing Statute
    • (C) Develop a Realistic Regulatory Strategy and a Work Plan
• 2. PREPARE THE REGULATORY APPROACH
  • 2.1 Consult with Users and Public Sector Administrators
    • (A) Consult with Users and Stakeholders
    • (B) Consult with Public Sector Administrators
  • 2.2 Prepare a Detailed Plan of the Regulation
  • 2.3 Select What to Put in the Regulation
  • 2.4 Prepare the Regulatory Impact Analysis Statement (RIAS)
• 3. DRAFT THE REGULATION
  • 3.1 Two Main Ways to Proceed
  • 3.2 Drafting Style and Presentation
• 4. PLAIN LANGUAGE DRAFTING
  • 4.1 Introduction
  • 4.2 Key Rules for Plain Language Regulations
    • 1st Know Who your Readers Are
    • 2nd Know What You Want to Communicate
    • 3rd Organize the Regulation in a Way that your Readers can Understand
    • 4th Use Language that your Readers can Understand
      • (A) Use Words that your Readers can Understand
      • (B) Be Careful Using Definitions
      • (C) Use Gender-neutral Language
      • (D) Use Verb Forms that are Clear and Easy to Understand
      • (E) Avoid Double Negatives
      • (F) Pay Attention to Word Order in Sentences
      • (G) Use Short Sentences
      • (H) Consider Using More than One Sentence in a Section or Subsection
      • (I) Avoid Excessive Cross-references
    • 5th Use Formatting Features to Help your Readers
      • (A) One Title
      • (B) Headings
      • (C) Marginal Notes
      • (D) Table of Contents or Provisions
      • (E) Paragraphing
    • 6th Test to see if you have Achieved your Purpose
  • 4.3 the Elements To Use
  • 4.4 Example of Plain Language Redrafting
• 5. TEST THE DRAFT REGULATION
  • 5.1 Why Test?
  • 5.2 The Benefits of Testing
  • 5.3 When to Test
  • 5.4 Who Should Take Part in a Test
  • 5.5 What to Test
  • 5.6 How to Test
  • 5.7 The Cost of Testing
• 6. REVISE THE DRAFT REGULATION
• 7. THE REGULATORY PROCESS
  • 7.1 Pre-publication in the Canada Gazette, Part I
  • 7.2 Ministerial Recommendation
  • 7.3 Treasury Board Recommendation
  • 7.4 Regulation-making Entity Makes the Regulation
  • 7.5 Registration, Clerk of the Privy Council
  • 7.6 Publication in the Canada Gazette, Part II
• 8. EXAMINATION BY STANDING JOINT COMMITTEE FOR THE SCRUTINY OF REGULATIONS
• 9. CONCLUSION
• List of References

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