Applications for Ministerial Review – Miscarriages of Justice
Annual Report 2013 Minister of Justice
When an innocent person is found guilty of a criminal offence, there has clearly been a miscarriage of justice.
A miscarriage of justice may be suspected where new information surfaces which casts serious doubt on whether a convicted person received a fair trial – for example, where important information had not been disclosed to the defence.
Since 1892, the Minister of Justice has had the power, in one form or another, to review a criminal conviction under federal law to determine whether there may have been a miscarriage of justice. The current regime is set out in section 696.1 – 696.6 of the Criminal Code.
The conviction review process begins when a person submits an “application for ministerial review (miscarriages of justice),” also known as a conviction review application.
The application for ministerial review must be supported by new matters of significance – usually important new information or evidence that was not previously considered by the courts. If the Minister is satisfied that those matters provide a reasonable basis to conclude that a miscarriage of justice likely occurred, the Minister may grant the convicted person a remedy and return the case to the courts – either referring the case to a court of appeal to be heard as a new appeal or directing that a new trial be held. The Minister may also refer a question to the court of appeal in the appropriate province.
The Minister’s decision that there is a reasonable basis to conclude that a miscarriage of justice likely occurred in a case does not amount to a declaration that the convicted person is innocent. Rather, such a decision leads to a case being returned to the judicial system, where the relevant legal issues may be determined by the courts according to the law.
Under section 696.5 of the Criminal Code, the Minister of Justice is required to submit an annual report to Parliament regarding applications for ministerial review (miscarriages of justice) within six months of the end of the fiscal year. This is the 11th annual report, and it covers the period from April 1, 2012, to March 31, 2013. Under the Regulations Respecting Applications for Ministerial Review – Miscarriages of Justice (the Regulations), the report must address the following matters:
- the number of applications for ministerial review made to the Minister;
- the number of applications that have been abandoned or that are incomplete;
- the number of applications that are at the preliminary assessment stage;
- the number of applications that are at the investigation stage;
- the number of decisions that the Minister has made; and
- any other information that the Minister considers appropriate.
2. Addressing Possible Miscarriages of Justice
2.1 History of the Power to Review Criminal Convictions
Historically, in common law, the only power to revisit a criminal conviction was found in the Royal Prerogative of Mercy, a body of extraordinary powers held by the Crown that allowed it to pardon offenders, reduce the severity of criminal punishments, and correct miscarriages of justice.
Over the years, the Minister’s power underwent various legislative changes, culminating in the creation of the former section 690 of the Criminal Code in 1968. This section remained in effect for more than 30 years.
2.2 The Current Conviction Review Process
In 2002, following public consultations, section 690 of the Criminal Code was repealed and replaced by sections 696.1 to 696.6. These provisions, together with the Regulations, set out the law and procedures governing applications for ministerial review (miscarriages of justice).
The revised conviction review process improved transparency and addressed deficiencies in the previous process by:
- including clear guidelines for when a person is eligible for a conviction review;
- providing a straightforward application form and clear direction on the information and documents needed to support it;
- describing the various stages in the conviction review process;
- specifying the criteria the Minister must consider in deciding whether a remedy should be granted;
- expanding the category of offences for which a conviction review is available to include not only indictable offences but also summary-conviction offences;
- giving those who investigate applications on behalf of the Minister the authority to compel the production of documents as well as the appearance and testimony of witnesses; and
- requiring the Minister to submit an annual report to Parliament.
2.3 Criminal Conviction Review Group
The Criminal Conviction Review Group (CCRG) is a separate unit of the Department of Justice. It has five main responsibilities:
- liaising with applicants, their lawyers, agents of the provincial attorneys general, the police, and various other interested parties;
- reviewing applications for ministerial review and conducting preliminary assessments;
- conducting investigations where warranted;
- compiling the findings of investigations into an investigation report; and
- providing objective and independent legal advice to the Minister on the disposition of applications for ministerial review.
Following the legislative changes in 2002, a number of structural changes were made to enhance the arm’s-length relationship between the CCRG and the rest of the Department of Justice. The CCRG’s advice to the Minister is provided through the Associate Deputy Minister’s office. Administration and support services are provided to the CCRG by this same office. The CCRG offices are located outside of the Department of Justice Canada Headquarters in a separate location.
2.3.1 The Special Advisor to the Minister
The Special Advisor’s position is an independent one and is not part of the Public Service of Canada, nor is it a position within the Department of Justice. The Special Advisor is appointed by Order-in-Council from outside the Department and the Public Service.
While the Special Advisor’s main role is to make recommendations to the Minister once an investigation is complete, it is equally important that independent advice be provided at other stages of the review process where applications may be screened out. The Special Advisor’s involvement ensures that the review of all applications is complete, fair, and transparent.
Mr. Bernard Grenier, a retired judge of the Court of Quebec with more than two decades of distinguished experience on the bench, has served as the Special Advisor to the Minister on applications for ministerial review since 2003.
2.4 Conviction Reviews by Outside Agents
In some circumstances, the Minister retains an agent from outside the Department of Justice to conduct the review of an application. Typically, this is done where there is a potential conflict of interest.
2.5 How the Conviction Review Process Works
2.5.1 Applying for a Conviction Review
The conviction review process requires an applicant to submit a formal application form and a number of supporting documents.
The requirements for a completed application, as well as a description of the various steps in the application process, are set out in detail in the booklet, Applying for a Conviction Review. The booklet is available on the CCRG’s website.
Anyone convicted of an offence under a federal law or regulation may submit an application for ministerial review. For example, a person who has been convicted under the Criminal Code or the Controlled Drugs and Substances Act is eligible to apply. Convictions for indictable and summary conviction offences are both eligible for review. A person found to be a dangerous offender or a long-term offender under the Criminal Code may also submit an application for ministerial review.
However, an application will not be accepted until the applicant has exhausted all available rights of appeal. Judicial review and appeals to higher courts are the usual ways to correct legal errors and miscarriages of justice. Indeed, the Criminal Code specifically allows a court of appeal to overturn a conviction on the grounds that there has been a miscarriage of justice. Convicted persons are therefore expected to appeal their convictions where there are suitable grounds to do so.
A conviction review by the Minister of Justice is not a substitute for, or an alternative to, a judicial review or an appeal of a conviction. An application for ministerial review is not meant to be another level of appeal or a mechanism that would allow the Minister of Justice to consider the same evidence and arguments presented to the courts and substitute his or her own judgment.
An application for ministerial review must be supported by “new matters of significance” – generally new information that has surfaced since the trial and appeal and therefore has not been presented to the courts and has not been considered by the Minister on a prior application. The Minister will only be in a position to determine whether there is a reasonable basis to conclude that a miscarriage of justice likely occurred after a thorough review of the new information.
Although it is not required, applicants may seek the assistance of a lawyer or organizations specializing in wrongful conviction issues, such as the Association in Defence of the Wrongly Convicted (more commonly known as AIDWYC) or the Innocence Project at Osgoode Hall Law School.
2.5.2 Stages of the Review
There are four stages in the review process: preliminary assessment; investigation; preparation of an investigation report; and the decision by the Minister. They are described in detail in the application booklet and in previous annual reports.
As a practical matter, the Minister is not personally involved in the preliminary assessment, investigation, and preparation of the investigation report stages. These stages are usually carried out on his or her behalf by the CCRG. The Minister does, however, personally decide on all applications for ministerial review that proceed to the investigation stage.
In this final stage, the Minister of Justice personally reviews the investigation report and supporting materials, the submissions from the applicant and the prosecuting agency (usually the provincial attorney general), the advice and recommendations of the CCRG or agent, and the advice and recommendations of the Special Advisor.
The Minister then decides to dismiss or allow the application. In arriving at a decision, the Minister must take into account all relevant matters, including:
- whether the application is supported by new matters of significance that were not considered by the courts or by the Minister in a previous application for ministerial review;
- the relevance and reliability of information that is presented in the application; and
- the fact that an application for ministerial review is not intended to serve as a further appeal and any remedy available on such an application is an extraordinary remedy.
In some circumstances, an application may raise a question on which the Minister may request the assistance of a court of appeal. The court’s opinion on the question may help the Minister make his or her decision. Hence, the Minister has the legal authority, at any time and prior to any decision, to refer a question or questions about an application to the court of appeal for its opinion. Typically, the court of appeal’s opinion would be sought with regard to a legal issue central to the application, such as the admissibility of fresh evidence.
If the Minister is satisfied that there is a reasonable basis to conclude that a miscarriage of justice likely occurred, pursuant to subsection 696.3 (3) of the Criminal Code the Minister may order a new trial, or a hearing in the case of a person found to be a dangerous or long-term offender, or may refer the matter to the court of appeal as if it were an appeal by the convicted person or person found to be a dangerous or long-term offender.
Over the years, guidelines and general principles concerning the exercise of ministerial discretion have been established in various ministerial decisions, and these are still applicable today. Some have in fact been incorporated into the current Criminal Code provisions.
- The remedy contemplated by section 696.1 is extraordinary. It is intended to ensure that no miscarriage of justice occurs when all conventional avenues of appeal have been exhausted.
- Section 696.1 does not exist to permit the Minister to substitute a ministerial opinion for a trial verdict or a result on appeal based solely on the Minister’s view of the same evidence.
- Similarly, the procedure created by section 696.1 is not intended to create a further level of appeal. Something more will ordinarily be required than simply a repetition of the same evidence and arguments that were put before the trial and appellate courts. Applicants under section 696.1 who rely solely on alleged weaknesses in the evidence, or on arguments of the law that were put before a court and considered, can expect to find their applications refused.
- Applications under section 696.1 should ordinarily be based on new matters of significance that either were not considered by the courts or occurred or arose after the conventional avenues of appeal had been exhausted.
- Where the applicant is able to identify such new matters, the Minister will assess them to determine their reliability. For example, where fresh evidence is proffered, it will be examined to see whether it is reasonably capable of belief, having regard to all of the circumstances. Such new matters will also be examined to determine whether they are relevant to the issue of guilt. The Minister will also have to determine the overall effect of the new matters when they are taken together with the evidence adduced at trial. In this regard, one of the important questions will be whether there is “new evidence relevant to the issue of guilt which is reasonably capable of belief and which, taken together with the evidence adduced at trial, could reasonably have affected the verdict.”
- Finally, an applicant under section 696.1, in order to succeed, need not convince the Minister of his or her innocence or prove conclusively that a miscarriage of justice has actually occurred. Rather, the applicant will be expected to demonstrate, based on the above analysis, that there is a reasonable basis to conclude that a miscarriage of justice likely occurred.
3. Remedies Granted / Applications Dismissed by the Minister
During this reporting period, the Minister granted one application after the investigation stage.
4. Statistical Information
4.1 Reporting Period
The period covered by this annual report is from April 1, 2012, to March 31, 2013.
This category includes people who contact the CCRG for general information about the conviction review process or to request a copy of the booklet Applying for a Conviction Review or other information.
During the reporting period, the CCRG received 25 such inquiries.
4.3 Applications Made to the Minister
Table 1 indicates the number of applications that the Minister actually received during this reporting period. An application is considered to be “completed” when a person has submitted the forms, information and supporting documents required by the regulations. During this reporting period, the Minister received twelve applications. Three of them were completed.
An application is considered to be “partially completed” where a person has submitted some, but not all, of the forms, information and supporting documents required by the regulations. For example, a person may have submitted the application form but not the supporting documents required.
Although it is the applicant’s responsibility to provide the required documentation, CCRG staff frequently assist applicants. It is not unusual for an application to remain in the “partially completed” category for a time while the applicant gathers and submits the necessary documents and information.
Of the twelve applications made to the Minister during the reporting period, five fall into the”partially completed” category. An application is “screened out” if the person is not eligible to make an application for ministerial review. This category covers a variety of circumstances – for example, if it relates to a provincial offence, involves a civil matter, or deals with the same subject matter as a previously denied application and does not raise any new matters of significance. Four applications were screened out during this reporting period.
|Applications partially completed||5|
|Applications screened out||4|
4.4 Progress of Applications through the Conviction Review Process
Table 2 summarizes the work completed in the first three stages of the conviction review process. Nine preliminary assessments were completed during the period covered by this report. One investigation was completed during the reporting period, and none were abandoned by applicants.
The time required to conduct a preliminary assessment typically ranges from a few weeks to several months. An investigation usually takes a number of months to complete, although the time required varies with the complexity of the case.
|Applications awaiting preliminary assessment||0|
|Preliminary assessments completed||9|
4.5 Preliminary Assessments
Tables 3 and 4 provide further information about the work done at the preliminary assessment stage of the conviction review process. Table 3 summarizes the 13 applications that were at the preliminary assessment stage during the reporting period. There were four applications awaiting preliminary assessment and nine were completed. No preliminary assessments were abandoned. A preliminary assessment is considered to be under way if it commenced during the reporting period, or if it commenced beforehand but continued during the reporting period.
Table 4 shows that one application where a preliminary assessment was completed proceeded to the investigation stage. In the other cases, the new matters submitted by the applicant were not sufficient to suggest that there might be a reasonable basis to conclude that a miscarriage of justice likely occurred.
|Preliminary assessments completed||9|
|Preliminary assessments abandoned by the applicant||0|
|Preliminary assessments under way but not yet completed||4|
|Applications awaiting preliminary assessment||0|
|Applications that did not proceed to the investigation stage following a preliminary assessment||9|
|Applications that proceeded to the investigation stage following a preliminary assessment||1|
Table 5 summarizes the work done on applications at the investigation stage during the reporting period. An investigation is considered to be complete when an investigation report is forwarded to the Minister for review and decision.
One investigation was completed during the reporting period. One investigation that had been carried over from the previous reporting period is still under review.
|Investigations under way but not yet completed||1|
4.7 Decisions by the minister
Table 6 summarizes the decisions made by the Minister during the reporting period. The Minister made one decision during this period, to grant an application.
4.8 Applications Abandoned or Held in Abeyance
During the reporting period, no applications were abandoned at the preliminary assessment stage or at the decision stage. No applications were held in abeyance at the request of the applicants, and none were held in abeyance by the CCRG pending a review by provincial authorities.
Appendix - Contacting the Criminal Conviction Review Group
Applicants and interested parties are encouraged to communicate with the CCRG in writing. Initial contact may also be made by e-mail.
Minister of Justice
Criminal Conviction Review Group
284 Wellington Street
Ottawa, Ontario K1A 0H8
Initial inquiries: firstname.lastname@example.org
Information for contact by telephone will be provided following the initial contact by mail or e-mail.
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