Regional Contracting
August 2011

Appendix A – Contextual information

Overview of Activity for Service Contracts in British Columbia, Prairie, and Quebec Regions.

All tables show values for service contracts, which do not include expert witnesses and Crown agents, as they have been excluded from the scope.

  • Table 1 shows the contracting selection method and type of contract used in the three regions, during fiscal years 2007-08 and 2008-09 and the number of contracts.
  • Table 2 illustrates the contracting activity in each region’s major organizations by contract value and volume.
  • Table 3 shows the amount of contracting activity by dollar range.
  • Table 4 shows the amount of contracting activity by General Ledger account for service contracts over $2,000.
  • Table 5  shows lines of coding and amounts spent in all three regions for legal services expenditures.

Table 1

Service Contracts for British Columbia, Prairie, and Quebec Regions
Stratified by Tendering and Type of Contract
For Fiscal Years 2007-08 and 2008-09
Type of Contracts Amount Awarded ($) Number of Contracts
BC Prairie Quebec Total 2007-08 2008-09
Contracts coded as being competitively awarded
Call-up 632,190 854,137 506,432 1,992,759 1,092,977 899,782 233
ACAN   6,743   6,743 6,743   1
Printing 5,081 315,585   320,666 164,942 155,724 95
Purchase Order (Goods) 55 254,328 34,716 289,099 116,752 172,347 205
Service Contract 205,262 541,364 109,709 856,335 436,301 420,034 114
Supply Arrangement 592 7,875 83,538 92,004 5,817 86,187 5
Task Authorization 3,904 18,156   22,060 1,486 20,574 5
Total Competitive 847,083 1,998,188 734,395 3,579,666 1,825,018 1,754,648 658
Contracts coded as being non-competitively awarded
Call-up 137,599 6,803 22,670 167,072 11,516 155,556 25
Printing 22,287 30,315   52,602 50,092 2,510 17
Purchase Orders (Goods) 427,852 101,481 296,973 826,307 390,479 435,828 651
Service Contract 512,974 340,903 335,700 1,189,577 707,692 481,885 187
Supply Arrangement 13,023   88,557 101,580 33,825 67,755 7
Total Non-Competitive 1,113,735 479,503 743,900 2,337,138 1,193,604 1,143,534 887
Total Contracts 1,960,819 2,477,690 1,478,295 5,916,804 3,018,622 2,898,182 1,545

The British Columbia figures contain 87 British Columbia contracts worth $328,827 that were not awarded or managed from the British Columbia Regional Office.

Table 2

British Columbia, Prairie, and Quebec Regions
Organization Number of Contracts Amount Awarded ($)
British Columbia, Prairie, and Quebec Regions Awarded Service Contracts Total 1545 5,916,804
British Columbia Service Contracts
British Columbia Regional Office Service Contracts
CORPORATE SERVICES GROUP 125 521,180
CORPORATE SERVICES – OFFICE ACCOMODATIONS 105 425,619
ABORIGINAL 41 240,473
REGIONAL DIRECTOR GENERAL’S OFFICE 34 202,657
BUSINESS & REGULATORY 18 125,008
TAX 11 42,806
HUMAN RESOURCES 12 28,605
CITIZENSHIP & IMMIGRATION 6 16,954
Total 352 1,603,303
Other British Columbia Service Contracts
INDIAN & NORTHERN AFFAIRS, LSU 64 211,153
BUSINESS CENTRE 17 116,504
OFFICE OF THE NORTHERN REGION 16 67,128
YUKON REGIONAL OFFICE 6 22,777
Total 103 417,562
TOTAL 455 2,020,865
Prairie Region Service Contracts
TAX LITIGATION – EDMONTON 78 562,801
ABORIGINAL AFFAIRS – EDMONTON 83 350,400
WINNIPEG REGIONAL OFFICE 50 343,036
EDMONTON REGIONAL OFFICE 64 267,616
IMS PRAIRIE REGION 30 213,139
SASKATOON REGIONAL OFFICE 66 172,551
REGULATORY AND BUSINESS – EDMONTON 75 162,377
CALGARY OFFICE 38 77,280
CITIZENSHIP, IMMIGRATION & PUBLIC SAFETY 31 66,830
HUMAN RESOURCES POLICY & PLANNING 2 40,410
ABORIGINAL LITIGATION STRATEGY 10 34,806
HUMAN RESOURCES 11 33,915
INFORMATION TECHNOLOGY 5 24,450
PRAIRIE REGION – Other 10 22,723
COMMUNICATIONS – PRAIRIE REGION 10 14,067
FINANCE & ADMINISTRATION – PRAIRIE REGION 4 11,126
ABORIGINAL LAW SECTION – LITIGATION 2 10,970
NORTH WEST TERRITORY REGIONAL OFFICE 6 5,189
NUNAVUT REGIONAL OFFICE 2 3,076
INFORMAL CONFLICT MANAGEMENT SERVICE 1 882
TOTAL 578 2,417,644
Quebec Regional Office Service Contracts
REGIONAL CORPORATE SERVICES DIRECTORATE 109 778,956
COMMERCIAL LAW & REGULATORY LAW PORTFOLIO 152 263,362
TAX LAW PORTFOLIO 120 199,178
REGIONAL DIRECTOR’S OFFICE 73 121,103
IMMIGRATION PORTFOLIO 37 63,086
ABORIGINAL LAW PORTFOLIO 12 34,277
TAX LAW SERVICES 1 6,339
EXTRADITION LAW GROUP 4 4,998
JUSTICE PORTFOLIO 3 4,555
TECHNOLOGY SERVICES DIVISION 1 2,441
TOTAL 512 1,478,295

Notes:

  1. Discrepancies exist between the regional totals in Table 1 and Table 2, as some contracting activity initiated in the British Columbia and Prairie regions was coded to organizations in the other region.
  2. The Citizenship and Immigration Section in the BCROwas changed to the Public Safety, Defence and Immigration Section in 2009.

Table 3

British Columbia, Prairie, and Quebec Regions
Service Contracts Stratified by Dollar Value
Dollar Range 2007-08 2008-09
Number of Contracts Contracts (%) Final Contract Amounts (%) Total Final Contract Amounts ($) Number of Contracts Contracts (%) Final Contract Amounts (%) Total Final Contract Amounts ($)
0 – 1,999 348 51.6 9.3 279,753 536 61.5 13.1 379,915
2,000 – 2,999 72 10.7 6.1 182,741 77 8.8 6.6 190,497
3,000 – 3,999 52 7.7 6.1 184,530 69 7.9 8.1 235,868
4,000 – 4,999 35 5.2 5.1 153,800 40 4.6 6.2 179,740
5,000 – 5,999 27 4.0 4.9 146,787 35 4.0 6.6 190,304
6,000 – 6,999 12 1.8 2.6 77,567 12 1.4 2.7 77,639
7,000 – 7,999 12 1.8 3.0 89,586 10 1.1 2.6 76,283
8,000 – 8,999 12 1.8 3.4 103,203 14 1.6 4.1 118,848
9,000 – 10,000 36 5.3 11.6 349,419 12 1.4 4.0 115,210
> 10,000 68 10.1 48.1 1,451,261 66 7.6 46.0 1,333,853
Total 674 100 100 3,018,647 871 100 100 2,888,157
0 – 1,999 348 51.6 9.7 279,753 536 61.5 13.1 379,915
> 2,000 326 48.4 90.3 2,738,894 335 38.5 86.9 2,518,242
Total 674 100 100 3,018,647 871 100 100 2,898,157

Contracts over $2,000 were part of the population sampled. Of the 661 contracts over $2,000, one was an ACAN, which was also excluded from the sample.

Table 4

British Columbia, Prairie, and Quebec Regions
Service Contracts over $2,000 Stratified by General Ledger Account
GL Description Amount Awarded ($)
BC Prairie Quebec Total
Total 1,813,152 2,216,370 1,220,871 5,250,392
Rental of Photocopiers 179,923 241,625 170,061 591,610
Temporary Office Assistance 164,701 260,647 122,903 548,252
Court Reporters 24,981 350,370 85,462 460,813
Printing 20,534 375,166 34,628 430,328
Other Prof. Services < 100,000/YR 81,980 35,052 193,441 310,472
Local Moving Services 176,563 78,519 4,982 260,064
On-Line Enquiry   213,167   213,167
Training Second Language 41,584 7,434 162,660 211,678
Training Consultants 140,249 33,717   173,966
Warehousing Services 161,927     161,927
Transcripts 127,362 20,149   147,511
Commissionaires 48,690 2,926 62,420 114,036
Data Preparation 99,887 12,900   112,788
Other Health Services 16,450 52,670 43,300 112,420
Translation Services 14,638 28,470 60,557 103,666
Sheriff/Bailiff   100,848   100,848
Maintenance Bldg - General 22,925 67,663   90,588
Training & Development for Staff 34,802   55,383 90,185
Repairs & Maint. Furniture & Furnishing 85,932     85,932
Rental of Space 26,867 10,079 42,286 79,233
Image/Video Equipment > 10K 31,155 32,029 10,515 73,698
Paper Recycling Service 48,811 13,500   62,310
Repairs & Maintenance Computer Equipment 33,375 21,200 7,228 61,804
Image/Video Equipment < 10K 28,993 27,471   56,464
Non-Professional Services Contracts 18,494 19,998 8,505 46,997
Professional Opinions & Advice 41,539     41,539
Other Services Not Elsewhere Specified   36,826   36,826
Accounts With Less Than 35K 140,787 173,945 156,540 471,272


GL Description Number of Contracts
BC Prairie Quebec Total
Total 258 250 152 660
Rental of Photocopiers 16 17 8 41
Temporary Office Assistance 21 28 9 58
Court Reporters 3 27 18 48
Printing 4 66 9 79
Other Prof. Services < 100,000/YR 6 4 36 46
Local Moving Services 20 9 1 30
On-Line Enquiry   5   5
t8.2.5.17 Training Second Language 7 1 12 20
Training Consultants 20 4   24
Warehousing Services 44     4
Transcripts 5 7   12
Commissionaires 5 1 1 7
Data Preparation 14 3   17
Other Health Services 3 4 2 9
Translation Services 1 3 1 5
Sheriff/Bailiff   6   6
Maintenance Bldg - General 5 11   16
Training & Development for Staff 5   14 19
Repairs & Maint. Furniture & Furnishing 20     20
Rental of Space 9 2 12 23
Image/Video Equipment >10K 2 2 1 5
Paper Recycling Service 5 5   10
Repairs & Maintenance Computer Equipment 3 1 2 6
Image/Video Equipment <10K 6 2   8
Non-Professional Services Contracts 6 2 1 9
Professional Opinions & Advice 4     4
Other Services Not Elsewhere Specified   7   7
Accounts With Less Than 35K 24 33 25 82

The British Columbia figures contain 87 British Columbia contracts worth $328,827 that were not awarded or managed from the British Columbia Regional Office.

Table 5

Legal Services Expenditures for the British Columbia, Prairie, and Quebec Regions
Lines of Coding and Amounts Spent
  All Three Regions
Lines O & M (%) Dollars O & M (%)
Percentage of Total Printing, Sheriff/Bailiff, Court Reporters, Transcripts without PO Reference   87.1   78.6
O & M coding, excluding JVs and Travel 118,966   25,224,192  
Referencing a PO Number
Printing 2,109 1.8 469,520 1.9
Sheriff/Bailiff 120 0.1 13,104 0.1
Court Reporters 708 0.6 355,865 1.4
Transcripts 133 0.5 90,627 0.4
Total 3,070 2.9 929,116 3.7
No PO Number reference
Printing 11,008 9.3 2,106,223 8.4
Sheriff/Bailiff 7,263 6.1 470,266 1.9
Court Reporters 715 0.6 331,583 1.3
Transcripts 1,110 4.0 501,812 2.0
Total 20,096 20.0 3,409,884 13.5
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