Evaluation of the Youth Justice Initiative Funding Components

APPENDIX H:
File Review Templates

Reviewer initials:
Date of review:

Youth Justice Services Funding Program
File Review Template

Jurisdiction:

Reviewer initials:
Date of review:

Documents reviewed

Please cite source document(s) used to answer each question.

Amount of funding / Agreement type Fiscal year
2005/06 2006/07 2007/08 2008/09
Type of agreement
  • ±1 Standard
  • ±2 Alternative
  • ±1 Standard
  • ±2 Alternative
  • ±1 Standard
  • ±2 Alternative
  • ±1 Standard
  • ±2 Alternative
Minimum provincial expenditure on high priority programming ($)        
High priority ($)        
Medium priority ($)        
Low priority ($)        
Annual budget ($)        
Federal contribution        

SECTION 1.0

Reviewer initials:
Date of review:

To be completed off-site

Off-site documents reviewed:

Please cite source document(s) used to answer each question.

1.1 How is the basic capacity funding (Part A) used by jurisdictions?

Part A: Basic capacity (see Summary Table of Jurisdictional Expenditures for Fiscal Year)

FY 2005-2006
Program or Service Actual Expenditures
Development of capacity to provide pre-sentence assessments  
Maintenance of capacity to provide pre-sentence assessments  
Development of capacity to prepare treatment plans  
Enhancement of ongoing assessment capacity and the provision of rehabilitative services for similar non-IRCS cases  
FY 2006-2007
Program or Service Actual Expenditures
Development of capacity to provide pre-sentence assessments  
Maintenance of capacity to provide pre-sentence assessments  
Development of capacity to prepare treatment plans  
Enhancement of ongoing assessment capacity and the provision of rehabilitative services for similar non-IRCS cases  
FY 2007-2008
Program or Service Actual Expenditures
Development of capacity to provide pre-sentence assessments  
Maintenance of capacity to provide pre-sentence assessments  
Development of capacity to prepare treatment plans  
Enhancement of ongoing assessment capacity and the provision of rehabilitative services for similar non-IRCS cases  
FY 2008-2009
Program or Service Actual Expenditures
Capacity for assessments, treatment plan development, and specialized rehabilitative services for seriously violent youth with mental health issues as per the previous agreements ($100K)  
Capacity enhancements beyond that of fiscal year 2007-2008 (incremental $100K)  

Please describe use of Part A incremental funding (2008-2009)
($100K in provinces, $50K in YT and NT, $25K in NU):

Other notes on Part A: Basic capacity programs and services:

1.2   How is the case funding (Part B) used by jurisdictions?

Part B: Case funding (see Summary Table of Jurisdictional Expenditures for Fiscal Year)

FY 2005-2006
Custody Actual Expenditures Community Actual Expenditures
Reports and assessments   Reports and assessments  
Rehabilitative services   Rehabilitative services  
Basic custodial programming   Reintegration services  
Reintegration services   Independent residential and living allowance  
Conferences   Travel and living expenses  
Other:   Escort staff  
    Community support and supervision  
    Attendance programs  
    Conferences  
    Other:  
Subtotal in custody (a)   Subtotal in community (a1)  
Total in custody and community (a+a1):   Total number eligible days in:
Custody:   Community:   Total:
FY 2006-2007
Custody Actual Expenditures Community Actual Expenditures
Reports and assessments   Reports and assessments  
Rehabilitative services   Rehabilitative services  
Basic custodial programming   Reintegration services  
Reintegration services   Independent residential and living allowance  
Conferences   Travel and living expenses  
Other:   Escort staff  
    Community support and supervision  
    Attendance programs  
    Conferences  
    Other:  
Subtotal in custody (a)   Subtotal in community (a1)  
Total in custody and community (a+a1):   Total number eligible days in:
Custody:   Community:   Total:
FY 2007-2008
Custody Actual Expenditures Community Actual Expenditures
Reports and assessments   Reports and assessments  
Rehabilitative services   Rehabilitative services  
Basic custodial programming   Reintegration services  
Reintegration services   Independent residential and living allowance  
Conferences   Travel and living expenses  
Other:   Escort staff  
    Community support and supervision  
    Attendance programs  
    Conferences  
    Other:  
Subtotal in custody (a)   Subtotal in community (a1)  
Total in custody and community (a+a1):   Total number eligible days in:
Custody:   Community:   Total:
FY 2008-2009
Custody Actual Expenditures Community Actual Expenditures
Reports and assessments   Reports and assessments  
Rehabilitative services   Rehabilitative services  
Basic custodial programming   Reintegration services  
Reintegration services   Independent residential and living allowance  
Conferences   Travel and living expenses  
Other:   Escort staff  
    Community support and supervision  
    Attendance programs  
    Conferences  
    Other:  
Subtotal in custody (a)   Subtotal in community (a1)  
Total in custody and community (a+a1):   Total number eligible days in:
Custody:   Community:   Total:

Description of types of programming and services provided under Part B:

Other notes on IRCS Part B: Case funding programs and services:

1.3 In what manner and to what extent have the activities and outputs contributed toward achieving the objectives and intended outcomes of the YJI funding components?

Notes on achievement of outcomes: (Use examples if possible)

SECTION 2.0

Reviewer initials:
Date of review:

To be completed on-site for each IRCS case

On-site documents reviewed:

Date of Submission: Federal Identifier:

Current Charge:

Nature of Offence:

In the case of a presumptive offence, did the Crown waive the presumption?

In the case of a third Serious Violent Offence, did the Crown seek an adult penalty?

Prior Convictions:

E.g.,

Reasons for Sentence:

Start Date of IRCS Sentence:

Total Length of Sentence:

Custody Portion:

Community Portion:

Gender of Young Person:

Aboriginal Status:

Young person’s diagnosis:

Transfer of young person?

Is the transfer for the purposes of accessing treatment?

Other Information/Additional Comments:

SECTION 3.0

Reviewer initials:
Date of review:

To be completed on- and off-site

Off-site documents reviewed:

On-site documents reviewed:

Please cite source document(s) used to answer each question.

To what extent has the Department of Justice implemented an effective performance measurement strategy to:

Is there evidence in the file that the agreement is being monitored?

Please describe:

Is there any performance measurement data in the file?

Please describe:

Does the file indicate any difficulties in reporting?

Were Court Orders and Face Sheets submitted within 30 days of IRCS sentence for each IRCS case?

Notes: (e.g., missing reports, extent of delay in reporting)

SECTION 4.0

Reviewer initials:
Date of review:

To be completed on- and off-site

Off-site documents reviewed:

On-site documents reviewed:

Please cite source document(s) used to answer each question.

4.1 What unintended or unanticipated impacts were generated by the YJI funding components? How have they impacted achievement of the intended outcomes?

Does the file contain evidence of unintended impacts of IRCS?

Describe unintended impacts, and indicate if each impact is positive, negative, or neutral:

4.2 What factors are contributing to or constraining the achievement of the objectives and intended outcomes?

4.3 If the program or activity continues, how could its efficiency be improved?

Does the file indicate any inefficiencies?

Describe:

Have any possible efficiencies been identified in the file? ±1 Yes ±0 No ±8 Can’t determine
Describe:

If yes, were suggested efficiencies put into practice?

Describe:

Overview


Reviewer initials:
Date of review:

Evaluation of the Youth Justice Initiative Funding Components Youth Justice Fund
File Review Template

Overview

Department of Justice Assistance

Performance measurement and results

Documents reviewed: