Annual Report to Parliament 2013-2014
Privacy Act
Privacy Act
Annual Statistical Report
April 1, 2013 to March 31, 2014
Name of Institution: Department of Justice Canada
Reporting Period: April 1, 2013 to March 31, 2014
Part 1: Requests Under the Privacy Act
1.1 Number of Requests
| |
Number of Requests |
| Received during reporting period |
177 |
| Outstanding from previous reporting period |
23 |
| Total |
200 |
| Closed during reporting period |
181 |
| Carried over to next reporting period |
19 |
Part 2: Requests Closed During the Reporting Period
2.1 Disposition and Completion Time
Completion Time
| Disposition of requests |
1 to 15 days |
16 to 30 days |
31 to 60 days |
61 to 120 days |
121 to 180 days |
181 to 365 days |
More than 365 days |
Total |
| All disclosed |
8 |
10 |
0 |
0 |
0 |
0 |
0 |
18 |
| Disclosed in part |
2 |
19 |
5 |
5 |
0 |
5 |
6 |
42 |
| All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
1 |
1 |
| All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| No records exist |
83 |
22 |
0 |
0 |
0 |
0 |
0 |
105 |
| Request abandoned |
11 |
0 |
0 |
0 |
0 |
0 |
4 |
15 |
| Total |
104 |
51 |
5 |
5 |
0 |
5 |
11 |
181 |
2.2 Exemptions
| Section |
Number of requests |
| 18(2) |
0 |
| 19(1)(a) |
0 |
| 19(1)(b) |
0 |
| 19(1)(c) |
0 |
| 19(1)(d) |
0 |
| 19(1)(e) |
0 |
| 19(1)(f) |
0 |
| 20 |
0 |
| 21 |
3 |
| 22(1)(a)(i) |
0 |
| 22(1)(a)(ii) |
0 |
| 22(1)(a)(iii) |
0 |
| 22(1)(b) |
2 |
| 22(1)(c) |
0 |
| 22(2) |
0 |
| 22.1 |
0 |
| 22.2 |
0 |
| 22.3 |
0 |
| 23(a) |
0 |
| 23(b) |
0 |
| 24(a) |
0 |
| 24(b) |
0 |
| 25 |
1 |
| 26 |
41 |
| 27 |
30 |
| 28 |
0 |
2.3 Exclusions
| Section |
Number of requests |
| 69(1)(a) |
0 |
| 69(1)(b) |
0 |
| 69.1 |
0 |
| 70(1)(a) |
0 |
| 70(1)(b) |
0 |
| 70(1)(c) |
0 |
| 70(1)(d) |
0 |
| 70(1)(e) |
0 |
| 70(1)(f) |
0 |
| 70.1 |
0 |
2.4 Format of Information Released
| Disposition |
Paper |
Electronic |
Other formats |
| All disclosed |
18 |
0 |
0 |
| Disclosed in part |
30 |
12 |
0 |
| Total |
48 |
12 |
0 |
2.5 Complexity
2.5.1 Relevant Pages Processed and Disclosed
| Disposition of requests |
Number of pages processed |
Number of pages disclosed |
Number of requests |
| All disclosed |
274 |
262 |
18 |
| Disclosed in part |
43,699 |
19,945 |
42 |
| All exempted |
2,371 |
0 |
1 |
| All excluded |
0 |
0 |
0 |
| Request Abandoned |
127 |
0 |
15 |
2.5.2 Relevant Pages Processed and Disclosed by Size of Requests
| Disposition |
Less than 100 pages processed |
101-500 pages processed |
501-1,000 pages processed |
1,001-5,000 pages processed |
More than 5,000 pages processed |
| Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
| All disclosed |
18 |
262 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Disclosed in part |
14 |
392 |
11 |
1,694 |
7 |
2,555 |
7 |
8,376 |
3 |
6,928 |
| All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
1 |
0 |
0 |
0 |
| All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Abandoned |
14 |
0 |
1 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
46 |
654 |
12 |
1,694 |
7 |
2,555 |
8 |
8,376 |
3 |
6,928 |
2.5.3 Other Complexities
| Disposition |
Consultation required |
Legal advice sought |
Interwoven Information |
Other |
Total |
| All disclosed |
0 |
0 |
0 |
0 |
0 |
| Disclosed in part |
10 |
2 |
1 |
0 |
13 |
| All exempted |
0 |
0 |
0 |
0 |
0 |
| All excluded |
0 |
0 |
0 |
0 |
0 |
| Abandoned |
1 |
0 |
0 |
0 |
1 |
| Total |
11 |
2 |
1 |
0 |
14 |
2.6 Deemed Refusals
2.6.1 Reasons for Not Meeting Statutory Deadline
Principal Reason
| Number of requests closed past the statutory deadline |
Workload |
External consultation |
Internal consultation/capacity |
Other |
| 21 |
16 |
3 |
0 |
2 |
2.6.2 Number of days past deadline
Number of days past
statutory deadline |
Number of requests past
statutory deadline where
no extension was taken |
Number of requests past
statutory deadline where
an extension was taken |
Total |
| 1 to 15 days |
0 |
1 |
1 |
| 16 to 30 days |
0 |
1 |
1 |
| 31 to 60 days |
1 |
0 |
1 |
61 to 120 days |
2 |
0 |
2 |
| 121 to 180 days |
2 |
0 |
2 |
| 181 to 365 days |
3 |
0 |
3 |
| More than 365 days |
9 |
2 |
11 |
| Total |
17 |
4 |
21 |
2.7 Requests for Translation
| Translation Requests |
Accepted |
Refused |
Total |
| English to French |
0 |
0 |
0 |
| French to English |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
Part 3: Disclosures under subsection 8(2)
| Paragraph 8(2)(e) |
Paragraph 8(2)(m) |
Total |
| 0 |
0 |
0 |
Part 4: Requests for correction of personal information and notations
| |
Number |
| Requests for correction received |
0 |
| Requests for correction accepted |
0 |
| Requests for correction refused |
0 |
| Notations attached |
0 |
Part 5: Extensions
5.1 Reasons for Extensions and Disposition of Requests
| Disposition of requests where an extension was taken |
15(a)(i) Interference with operations |
15(a)(ii) Consultation Section 70 |
15(a)(ii) Consultation Other |
15(b) Translation or conversion |
| All Disclosed |
0 |
0 |
0 |
0 |
| Disclosed in part |
3 |
0 |
5 |
0 |
| All exempted |
0 |
0 |
0 |
0 |
| All excluded |
0 |
0 |
0 |
0 |
| No records exist |
0 |
0 |
0 |
0 |
| Request abandoned |
0 |
0 |
2 |
0 |
| Total |
3 |
0 |
7 |
0 |
5.2 Length of Extensions
| Length of extensions |
15(a)(i) Interference with operations |
15(a)(ii) Consultation Section 70 |
15(a)(ii) Consultation Other |
15(b) Translation purposes |
| 1 to 15 days |
1 |
0 |
1 |
0 |
| 16 to 30 days |
2 |
0 |
6 |
0 |
| Total |
3 |
0 |
7 |
0 |
Part 6: Consultations Received from Other Institutions and Organizations
6.1 Consultations Received from Other Government Institutions and Organizations
| Consultations |
Other government institutions |
Number of pages to review |
Other organizations |
Number of pages to review |
| Received during the reporting period |
123 |
5,034 |
0 |
0 |
| Outstanding from the previous reporting period |
13 |
1,153 |
0 |
0 |
| Total |
136 |
6,187 |
0 |
0 |
| Closed during the reporting period |
126 |
5,657 |
0 |
0 |
| Pending at the end of the reporting period |
10 |
530 |
0 |
0 |
6.2 Recommendations and Completion Time for Consultations Received From Other Government Institutions
Number of days required to complete consultation requests
| Recommendation |
1 to 15 days |
16 to 30 days |
31 to 60 days |
61 to 120 days |
121 to 180 days |
181 to 365 days |
More than 365 days |
Total |
| Disclose entirely |
12 |
3 |
2 |
0 |
0 |
0 |
0 |
17 |
| Disclose in part |
29 |
26 |
21 |
6 |
1 |
3 |
0 |
86 |
| Exempt entirely |
4 |
6 |
4 |
1 |
0 |
0 |
0 |
15 |
| Exclude entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Other |
8 |
0 |
0 |
0 |
0 |
0 |
0 |
8 |
| Total |
53 |
35 |
27 |
7 |
1 |
3 |
0 |
126 |
6.3 Recommendations and Completion Time for Consultations Received From Other Organizations
Number of days required to complete consultation requests
| Recommendations |
1 to 15 days |
16 to 30 days |
31 to 60 days |
61 to 120 days |
121 to 180 days |
181 to 365 days |
More than 365 days |
Total |
| Disclose entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Disclose in part |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Exempt entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Exclude entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Other |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Part 7: Completion Time of Consultations on Cabinet Confidences
| Number of days |
Number of responses received |
Number of responses received past deadline |
| 1 to 15 |
0 |
0 |
| 16 to 30 |
0 |
0 |
| 31 to 60 | 0 |
0 |
| 61 to 120 |
0 |
0 |
| 121 to 180 |
0 |
0 |
| 181 to 365 |
0 |
0 |
| More than 365 |
0 |
0 |
| Total |
0 |
0 |
Part 8: Resources Related to the Privacy Act
8.1 Costs
| Expenditures |
Amount |
| Salaries |
$289,558 |
| Overtime |
$0 |
| Goods and Services |
| Contracts for privacy impact assessments |
$0 |
| Professional services contracts |
$44,496 |
| Other |
$12,824 |
| Total Goods and Services |
$57,320 |
| Total |
$346,878 |
8.2 Human Resources
| Resources |
Dedicated full-time |
Dedicated part-time |
Total |
| Full-time employees |
3.84 |
0.00 |
3.84 |
| Part-time and casual employees |
0.00 |
0.05 |
0.05 |
| Regional staff |
0.00 |
0.00 |
0.00 |
| Consultants and agency personnel |
0.22 |
0.00 |
0.22 |
| Students |
0.00 |
0.00 |
0.00 |
| Total |
4.06 |
0.05 |
4.10 |
