Annual Report to Parliament 2015-2016
Privacy Act
Part III: Annual Statistical Report
Statistical Report on the Privacy Act
Name of institution: Department of Justice of Canada
Reporting period: 2015-04-01 to 2016-03-31
Part 1: Requests Under the Privacy Act
Number of Requests
| |
Number of Requests |
| Received during reporting period |
307 |
| Outstanding from previous reporting period |
16 |
| Total |
323 |
| Closed during reporting period |
300 |
| Carried over to next reporting period |
23 |
Part 2: Requests Closed During the Reporting Period
2.1 Disposition and completion time - Number of requests
| Disposition of Requests |
Completion Time |
| 1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More Than 365 Days |
Total |
| All disclosed |
7 |
15 |
0 |
0 |
0 |
0 |
0 |
22 |
| Disclosed in part |
1 |
36 |
18 |
3 |
2 |
4 |
3 |
67 |
| All exempted |
1 |
2 |
1 |
0 |
0 |
0 |
0 |
4 |
| All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| No records exist |
145 |
23 |
0 |
0 |
0 |
0 |
0 |
168 |
| Request abandoned |
36 |
3 |
0 |
0 |
0 |
0 |
0 |
39 |
| Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
190 |
79 |
19 |
3 |
2 |
4 |
3 |
300 |
2.2 Exemptions
| Section |
Number of Requests |
| 18(2) |
0 |
| 19(1)(a) |
2 |
| 19(1)(b) |
0 |
| 19(1)(c) |
1 |
| 19(1)(d) |
0 |
| 19(1)(e) |
0 |
| 19(1)(f) |
0 |
| 20 |
1 |
| 21 |
3 |
| 22(1)(a)(i) |
1 |
| 22(1)(a)(ii) |
1 |
| 22(1)(a)(iii) |
0 |
| 22(1)(b) |
4 |
| 22(1)(c) |
0 |
| 22(2) |
0 |
| 22.1 |
0 |
| 22.2 |
0 |
| 22.3 |
1 |
| 23(a) |
0 |
| 23(b) |
0 |
| 24(a) |
0 |
| 24(b) |
0 |
| 25 |
0 |
| 26 |
60 |
| 27 |
43 |
| 28 |
0 |
2.3 Exclusions
| Section |
Number of Requests |
| 69(1)(a) |
0 |
| 69(1)(b) |
0 |
| 69.1 |
0 |
| 70(1) |
1 |
| 70(1)(a) |
1 |
| 70(1)(b) |
0 |
| 70(1)(c) |
0 |
| 70(1)(d) |
0 |
| 70(1)(e) |
0 |
| 70(1)(f) |
1 |
| 70.1 |
1 |
2.4 Format of information released - Number of requests
| Disposition |
Paper |
Electronic |
Other formats |
| All disclosed |
22 |
0 |
0 |
| Disclosed in part |
35 |
32 |
0 |
| Total |
57 |
32 |
0 |
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
| Disposition of Requests |
Number of Pages Processed |
Number of Pages Disclosed |
Number of Requests |
| All disclosed |
407 |
394 |
22 |
| Disclosed in part |
61,603 |
24,456 |
67 |
| All exempted |
1,048 |
0 |
4 |
| All excluded |
0 |
0 |
0 |
| Request abandoned |
0 |
0 |
39 |
| Neither confirmed nor denied |
0 |
0 |
0 |
| Total |
63,058 |
24,850 |
132 |
2.5.2 Relevant pages processed and disclosed by size of requests
| Disposition |
Less Than 100 Pages Processed |
101-500 Pages Processed |
501-1,000 Pages Processed |
1,001-5,000 Pages Processed |
More Than 5,000 Pages Processed |
| Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
| All disclosed |
21 |
256 |
1 |
138 |
0 |
0 |
0 |
0 |
0 |
0 |
| Disclosed in part |
15 |
572 |
34 |
6,159 |
8 |
4,515 |
5 |
4,767 |
5 |
8,443 |
| All exempted |
2 |
0 |
1 |
0 |
1 |
0 |
0 |
0 |
0 |
0 |
| All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Request abandoned |
39 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
77 |
828 |
36 |
6,297 |
9 |
4,515 |
5 |
4,767 |
5 |
8,443 |
2.5.3 Other complexities - Number of requests
| Disposition |
Consultation Required |
Legal Advice Sought |
Interwoven Information |
Other |
Total |
| All disclosed |
0 |
0 |
0 |
0 |
0 |
| Disclosed in part |
11 |
1 |
0 |
0 |
12 |
| All exempted |
0 |
0 |
0 |
0 |
0 |
| All excluded |
0 |
0 |
0 |
0 |
0 |
| Request abandoned |
0 |
0 |
0 |
0 |
0 |
| Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
| Total |
11 |
1 |
0 |
0 |
12 |
2.6 Deemed refusals
2.6.1 Reasons for not meeting statutory deadline
| Number of Requests Closed Past the Statutory Deadline |
Principal Reason - Number of requests |
| Workload |
External Consultation |
Internal Consultation |
Other |
| 12 |
6 |
3 |
0 |
3 |
2.6.2 Number of days past deadline
| Number of Days Past Deadline |
Number of Requests Past Deadline Where No Extension Was Taken |
Number of Requests Past Deadline Where An Extension Was Taken |
Total |
| 1 to 15 days |
0 |
0 |
0 |
| 16 to 30 days |
0 |
2 |
2 |
| 31 to 60 days |
0 |
1 |
1 |
| 61 to 120 days |
0 |
2 |
2 |
| 121 to 180 days |
0 |
2 |
2 |
| 181 to 365 days |
0 |
2 |
2 |
| More than 365 days |
2 |
1 |
3 |
| Total |
2 |
10 |
12 |
2.7 Requests for translation
| Translation Requests |
Accepted |
Refused |
Total |
| English to French |
0 |
0 |
0 |
| French to English |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
Part 3: Disclosures Under Subsections 8(2) and 8(5)
Disclosures Under Subsections 8(2) and 8(5)
| Paragraph 8(2)(e) |
Paragraph 8(2)(m) |
Subsection 8(5) |
Total |
| 0 |
0 |
0 |
0 |
Part 4: Requests for Correction of Personal Information and Notations
Requests for Correction of Personal Information and Notations
| Disposition for Correction Requests Received |
Number |
| Notations attached |
0 |
| Requests for correction accepted |
0 |
| Total |
0 |
Part 5: Extensions
5.1 Reasons for extensions and disposition of requests
| Disposition of Requests Where an Extension Was Taken |
15(a)(i) Interference With Operations |
15(a)(ii) Consultation - Section 70 |
15(a)(ii) Consultation - Other |
15(b) Translation or Conversion |
| All disclosed |
0 |
0 |
0 |
0 |
| Disclosed in part |
22 |
1 |
6 |
0 |
| All exempted |
0 |
0 |
1 |
0 |
| All excluded |
0 |
0 |
0 |
0 |
| No records exist |
0 |
0 |
0 |
0 |
| Request abandoned |
1 |
0 |
1 |
0 |
| Total |
23 |
1 |
8 |
0 |
5.2 Length of extensions
| Length of Extensions |
15(a)(i) Interference with operations |
15(a)(ii) Consultation - Section 70 |
15(a)(ii) Consultation - Other |
15(b) Translation purposes |
| 1 to 15 days |
5 |
0 |
2 |
0 |
| 16 to 30 days |
18 |
1 |
6 |
0 |
| Total |
23 |
1 |
8 |
0 |
Part 6: Consultations Received From Other Institutions and Organizations
6.1 Consultations received from other Government of Canada institutions and other organizations
| Consultations |
Other Government of Canada Institutions |
Number of Pages to Review |
Other Organizations |
Number of Pages to Review |
| Received during the reporting period |
83 |
2,725 |
1 |
17 |
| Outstanding from the previous reporting period |
5 |
1,152 |
0 |
0 |
| Total |
88 |
3,877 |
1 |
17 |
| Closed during the reporting period |
84 |
3,840 |
1 |
17 |
| Pending at the end of the reporting period |
4 |
37 |
0 |
0 |
6.2 Recommendations and completion time for consultations received from other Government of Canada institutions
| Recommendation |
Number of Days Required to Complete Consultation Requests |
| 1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More Than 365 Days |
Total |
| All disclosed |
7 |
3 |
0 |
0 |
0 |
0 |
0 |
10 |
| Disclosed in part |
13 |
20 |
12 |
6 |
1 |
0 |
0 |
52 |
| All exempted |
5 |
6 |
0 |
0 |
0 |
0 |
0 |
11 |
| All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Other |
10 |
1 |
0 |
0 |
0 |
0 |
0 |
11 |
| Total |
35 |
30 |
12 |
6 |
1 |
0 |
0 |
84 |
6.3 Recommendations and completion time for consultations received from other organizations
| Recommendation |
Number of days required to complete consultation requests |
| 1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More Than 365 Days |
Total |
| All disclosed |
1 |
0 |
0 |
0 |
0 |
0 |
0 |
1 |
| Disclosed in part |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Other |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
1 |
0 |
0 |
0 |
0 |
0 |
0 |
1 |
Part 7: Completion Time of Consultations on Cabinet Confidences
7.1 Requests with Legal Services
| Number of Days |
Fewer Than 100 Pages Processed |
101-500 Pages Processed |
501-1,000 Pages Processed |
1,001-5,000 Pages Processed |
More than 5,000 Pages Processed |
| Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
| 1 to 15 |
2 |
13 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 16 to 30 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 31 to 60 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 61 to 120 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 121 to 180 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 181 to 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| More than 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
2 |
13 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
7.2 Requests with Privy Council Office
| Number of Days |
Fewer Than 100 Pages Processed |
101-500 Pages Processed |
501-1,000 Pages Processed |
1,001-5,000 Pages Processed |
More than 5,000 Pages Processed |
| Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
| 1 to 15 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 16 to 30 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 31 to 60 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 61 to 120 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 121 to 180 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| 181 to 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| More than 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
| Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Part 8: Complaints and Investigations Notices Received
Complaints and Investigations Notices Received
| Section 31 |
Section 33 |
Section 35 |
Court action |
Total |
| 12 |
0 |
0 |
0 |
12 |
Part 9: Privacy Impact Assessments (PIAs)
Number of PIA(s) completed: 0
Part 10: Resources Related to the Privacy Act
10.1 Costs
| Expenditures |
Amount |
| Salaries |
$383,518 |
| Overtime |
$0 |
| Goods and Services |
| Professional services contracts |
$0 |
| Other |
$62,130 |
| Total Goods and Services |
$62,130 |
| Total |
$445,648 |
10.2 Human Resources
| Resources |
Person Years Dedicated to Privacy Activities |
| Full-time employees |
4.80 |
| Part-time and casual employees |
0.08 |
| Regional staff |
0.00 |
| Consultants and agency personnel |
0.00 |
| Students |
0.10 |
| Total |
4.98 |
