Audit of the Justice Canada Emergency Management Program and the Business Continuity Planning Program
May 03, 2013

Appendix H - Corporate BCPs - Outdated &/or Missing Elements

Outdated and/or incomplete elements are annotated with an "X".

Serial Element of Common Format IMB LB PS BLRP CLB PSDIMP CRDP PLS TLS Comms DMO SSEMD MSADM
1 Outdated? More than one calendar year has passed since last version published, or a significant organizational, technological or other development was not considered Information Redacted
2 Plan Overview - a description of the sector/branch, responsibility and primary role in the event of an emergency
3 Plan Activation - the person responsible to approve the sector/branch's response in an emergency
4 Governance Structure - defines the organization and identifies the executive team, project team, working group, the review and approval process and the communications and maintenance strategies.
5 Threat Assessment and Impact Analysis - identifies and anticipates the impact of potential risks that may impact upon the sector/branch's ability to provide services to the rest of the Department.
6 Critical Services - those services or activities that must continue, albeit at a reduced level, in order for the Department to meet its mandate under adverse conditions (e.g. loss of access to a building)
7 Site Response Team Members - list of personnel assigned to the response/recovery team.
8 Physical Site Covered by the Plan - the departmental facility.
9 Disaster Assessment Procedures - the outline of procedures covered by the team manager and team members.
10 Communications - how the manager/alternate, coordinator, team members and employees are contacted and the information being relayed.
11 Alternate Work Site - alternate work site and/or command centre.
12 Restoration of Operations and Services - the recovery strategy.
13 Continuity Requirements - the role and description of each team member during the recovery process.
14 Continuity Plan Training - an exercise designed to ensure that those employees who will be part of a Site Response Team are aware of their responsibility. The training can be a desktop exercise or depending upon time, financial and human resource constraints, more inter-active.
15 Assets and Interdependencies - assets include those facilities necessary to provide an acceptable level of service. The interdependencies include employees, clients, suppliers, external organizations and other government departments (federal, provincial and municipal).
16 Acceptable Delays - systems/applications that can only be unavailable for a limited period of time before it starts to have a negative impact upon the Department and the fulfillment of its mandate.