Audit of the Justice Canada Emergency Management Program and the Business Continuity Planning Program
May 03, 2013

Appendix I - Region BCPs - Outdated &/or Missing Elements

Outdated and/or incomplete elements are annotated with an "X".

Serial Element of Common Format Atlantic Quebec Northern Prairie Ontario BC
1 Outdated. More than one calendar year has passed since last version published, or a significant organizational, technological or other development was not considered Information Redacted
2 Plan Overview - a description of the sector/branch, responsibility and primary role in the event of an emergency
3 Plan Activation - the person responsible to approve the sector/branch's response in an emergency
4 Governance Structure - defines the organization and identifies the executive team, project team, working group, the review and approval process and the communications and maintenance strategies.
5 Threat Assessment and Impact Analysis - identifies and anticipates the impact of potential risks that may impact upon the sector/branch's ability to provide services to the rest of the Department.
6 Critical Services - those services or activities that must continue, albeit at a reduced level, in order for the Department to meet its mandate under adverse conditions (e.g. loss of access to building, data, systems or workspace)
7 Site Response Team Members - list of personnel assigned to the response/recovery team.
8 Physical Site Covered by the Plan - the departmental facility.
9 Disaster Assessment Procedures - the outline of procedures covered by the team manager and team members.
10 Communications - how the manager/alternate, coordinator, team members and employees are contacted and the information being relayed.
11 Alternate Work Site - alternate work site and/or command centre.
12 Restoration of Operations and Services - the recovery strategy.
13 Continuity Requirements - the role and description of each team member during the recovery process.
14 Continuity Plan Training - an exercise designed to ensure that those employees who will be part of a Site Response Team are aware of their responsibility. The training can be a desktop exercise or depending upon time, financial and human resource constraints, more inter-active.
15 Assets and Interdependencies - assets include those facilities necessary to provide an acceptable level of service. These include employees, clients, suppliers, external organizations and other government departments (federal, provincial and municipal).
16 Acceptable Delays - systems/applications that can only be unavailable for a limited period of time before it starts to have a negative impact upon the Department and the fulfillment of its mandate.